5 tips for building and developing high team performance using PRINCE2®

As a project manager, one of the most important aspects of your role is to ensure that your team is functioning effectively and efficiently. It can be challenging to keep the team focused and aligned, especially when working on complex projects with tight deadlines – which is where PRINCE2® can help.

Within the PRINCE2 methodology there are a range of useful tools and techniques to help teams stay organised and focused, allowing them to successfully meet project objectives and milestones.

Why your business needs high-performing teams

Having a high-performing team directly correlates with your ability to successfully deliver projects. A team that consistently performs well is more likely to meet deadlines and ensure the project remains on track by mitigating the impact of risks and avoiding cost overruns.

Your business will be judged based on the performance of your project teams by stakeholders including clients, customers, and sponsors. A good team will build trust and confidence in the quality of your projects, helping to maintain a positive reputation for your organisation.

How to hire high-performing team members

Building a high-performance team starts with the hiring process, these are just three ways you can ensure you are employing individuals that will contribute positively to team performance.

1. Define clear job requirements: Develop a comprehensive job description that clearly outlines the skills, experience and qualifications needed for the position
2. Make use of assessment tools: Including an assessment as part of the interview process can help to evaluate a candidate’s technical capabilities
3. Culture fit: Assess not only the candidate’s skills but also how they will potentially fit within the wider team, this will contribute to a more positive and collaborative work environment

Our top tips for building a high-performing team

Define roles, responsibilities and expectations

One essential factor in effective team performance is ensuring that everyone understands their own designated role and responsibility, and how this contributes to the wider team effort and project overall. This allows tasks to be delivered without overlap or confusion.

PRINCE2 7 includes a ‘people’ integrated element, which is largely focused on the importance team relationships with a project, and how established teams need to work together to deliver outcomes efficiently.

Learn more about the ‘people’ integrated element.

Develop a clear project plan

To optimise team performance, you need to develop a comprehensive project plan. Using the PRINCE2 processes to detail all stages of a given project, you will be able to outline its scope, objectives, timelines, and any potential risks. This will ensure all team members have a full view of the project lifecycle and how their role interlinks with other team members.

Visit our downloads centre where you will find various example project plans.

Establish clear communication channels

Communication is key to effective team performance, both internally and externally. Team members need to exchange information to keep track of progress, prevent misunderstandings, and resolve issues promptly. From regular team meetings to timely updates on progress, as highlighted in the PRINCE2 methodology, communication allows all those involved to be aligned with the project’s goals and be made aware of any ongoing changes and updates to the project plan.

Communication is an essential attribute for all project managers, find out more of the qualities of a good project manager.

Monitor progress with regular reviews and evaluations

PRINCE2 asks teams to conduct regular evaluations at defined stages of the project lifecycle ensuring the project stays on track. These reviews provide an opportunity to monitor progress against pre-established performance metrics, and gives team members the opportunity to flag potential risks and suggest improvements that could affect the overall project performance.

Celebrate successes

Finally, don’t forget to celebrate individual and team achievements. Use regular review meetings to acknowledge hard work and accomplishments within the team. This creates a positive culture and encourages your team to continue working collaboratively and effectively.

How PRINCE2 training can help

Learn more about PRINCE2 and how you can use it to build a high-performing team.

If you think PRINCE2 could help your organisation or you as an individual, then you can get in touch with our friendly customer service team or request a quote for training, via our website.